No es lo mismo ser Secretaria que Secretary según Wikipedia.
Podeis comprobar las diferencias que existen en la Wikipedia en inglés con respecto a la del español sobre el término “secretaria”.
La definición de Wikipedia en inglés es realmente interesante y completa como podréis comprobar. El contenido se divide en etimología, los orígenes históricos, los orígenes más modernos de la profesión, los distintos niveles de secretaria, los papeles de secretarios de gobierno etc, el secretariado médico, y algunas otras cosas. Muy interesante para conocer el por qué de esta profesión, qué factores llevaron a convertir a las mujeres en las candidatas perfectas para ello, y cómo el término tiene gradaciones, tanto desde el punto de vista terminológico como laboral.
Sin embargo la secretaria Wikipedia en español , ni siquiera hace una definición de la palabra, se limita a hacer dos apartados “funciones” y “centros de trabajo”. Las funciones no es que no sean verdad, pero son muy simples, y lo de los centros de trabajo no dice mucho.
Secretaria Wikipedia en español
De Wikipedia, la enciclopedia libre
La profesión de auxiliar administrativo está orientado(a) a realizar actividades elementales en centros privados o públicos.
Sus funciones principales están relacionadas con el trabajo de oficina, como pueden ser:
- Recepción de documentos.
- Atender llamadas telefónicas.
- Atender visitas.
- Archivo de documentos.
- Cálculos elementales.
- Informar sobre todo lo referente al departamento del que depende.
- Estar al día de la tramitación de expedientes.
- Tener actualizada la agenda, tanto telefónica como de direcciones, y de reuniones.
- Poseer conocimiento de los departamentos de las Administraciones Públicas con los que esté más relacionada la sección de que dependa.
- Asimismo, tener conocimiento del manejo de maquinaria de oficina, desde calculadoras hasta fotocopiadoras, pasando por ordenadores personales y los programas informáticos que conllevan.
- Amplios conocimientos en protocolo institucional y empresarial.
En definitiva, la figura de la persona profesional del secretariado(a) es como gestora del tiempo del directivo con el que colabora, para que éste no deba preocuparse más que en la toma de decisiones que beneficien el progreso de la compañía.
Centros de trabajo[editar · editar código]
Pueden ser cualquier lugar donde sea necesaria una persona que tenga la capacidad suficiente, pudiendo ser una empresa privada, una Administración Pública o cualquier otro lugar donde se deban desarrollar las funciones descritas.
En las distintas Administraciones Públicas se requieren otras características añadidas a las exigidas y que están redactados en las distintas leyes estatales, autonómicas o locales para tener acceso al puesto de trabajo, asimismo es necesario superar alguna prueba consistente en responder una serie de preguntas o realizar una supuesta práctica o alguna prueba con la tecnología que se utiliza en ese momento, como puede ser de mecanografía o soltura con algún software informático, donde se demuestra que tiene la capacitación necesaria para el desempeño de la tarea. La ventaja de trabajar en las Administraciones Públicas se halla en que es un trabajo para toda la vida (funcionario público) mientras las leyes no digan lo contrario.
En algunas empresas privadas también se da algún caso puntual donde es necesario realizar alguna prueba demostrativa corporal de capacitación, pero muchas de éstas pueden ser «empresas familiares» donde todo quede entre parientes, siendo ellos mismos los que ejerzan de jefes y trabajadores, por lo que el acceso es más limitado. Pero que es secretario(a) en si es una persona que ejerce un trabajo en oficina y que es muy indispensable su labor.
Secretary Wikipedia en inglés
From Wikipedia, the free encyclopedia
 |
This article needs additional citations
for verification. improve this articleadding citations to reliable sources (April 2013)
|
An American
secretary at work.
A secretary, personal assistant, or administrative assistant is a person whose work consists of supporting management, including executives, using a variety of project management, communication, or organizational skills. These functions may be entirely carried out to assist one other employee or may be for the benefit of more than one. In other situations a secretary is an officer of a society or organization who deals with correspondence, admits new members, and organizes official meetings and events.
A secretary has many administrative duties. Traditionally, these duties were mostly related to correspondence, such as the typing out of letters, maintaining files of paper documents, etc. The advent of word processing has significantly reduced the time that such duties require, with the result that many new tasks have come under the purview of the secretary. These might include managing budgets and doing bookkeeping, maintaining websites, and making travel arrangements. Secretaries might manage all the administrative details of running a high-level conference or arrange the catering for a typical lunch meeting. Often executives will ask their assistant to take the minutes at meetings and prepare meeting documents for review.
Contents
- 1 Etymology
- 2 Origin
- 3 Modern developments
- 4 Contemporary employment
- 5 Training by country
- 6 Executive assistant
- 7 See also
- 8 References
- 9 Further reading
- 10 External links
Etymology[edit]
The term is derived from the Latin word secernere, "to distinguish" or "to set apart," the passive participle (secretum) meaning "having been set apart," with the eventual connotation of something private or confidential, as with the English word secret. A secretarius was a person, therefore, overseeing business confidentially, usually for a powerful individual (a king, pope, etc.). As the duties of a modern secretary often still include the handling of confidential information, the literal meaning of their title still holds true.
Origin[edit]
Since the Renaissance until the late 19th century, men involved in the daily correspondence and the activities of the mighty had assumed the title of secretary.
With time, like many titles, the term was applied to more and varied functions, leading to compound titles to specify various secretarial work better, like general secretary or financial secretary. Just "secretary" remained in use either as an abbreviation when clear in the context or for relatively modest positions such as administrative assistant of the officer(s) in charge, either individually or as member of a secretariat. As such less influential posts became more feminine and common with the multiplication of bureaucracies in the public and private sectors, new words were also coined to describe them, such as personal assistant.
Modern developments[edit]
In 1870 Sir Isaac Pitman founded a school where students could qualify as shorthand writers to "professional and commercial men." Originally, this school was only for male students.
In the 1880s, with the invention of the typewriter, more women began to enter the field, and since World War I, the role of secretary has been primarily associated with women. By the 1930s, fewer men were entering the field of secretaries.
In an effort to promote professionalism among United States secretaries, the National Secretaries Association was created in 1942. Today, this organization is known as the International Association of Administrative Professionals (IAAP) The organization developed the first standardized test for office workers called the Certified Professional Secretaries Examination (CPS). It was first administered in 1951.
In 1952, Mary Barrett, president of the National Secretaries Association, C. King Woodbridge, president of Dictaphone Corporation, and American businessman Harry F. Klemfuss created a special Secretary's Day holiday, to recognize the hard work of the staff in the office. The holiday caught on, and during the fourth week of April is now celebrated in offices all over the world. It has been renamed "Administrative Professional's Week" to highlight the increased responsibility of today's secretary and other administrative workers, and to avoid embarrassment to those who believe that "secretary" refers only to women or to unskilled workers.
Contemporary employment[edit]
In a business many job descriptions overlap. However, while administrative assistant is a generic term, not necessarily implying directly working for a superior, a secretary is usually a personal assistant to a manager or executive. Other titles describing jobs similar to or overlapping those of the traditional secretary are office coordinator, executive assistant, office manager and administrative professional.
- At the most basic level (Grade / Band 1 or 2) a secretary is usually an audio typist with a small number of administrative roles. A good command of the prevailing office language and the ability to type is essential. At higher grades and with more experience they begin to take on additional roles and spend more of their time maintaining physical and electronic files, dealing with the post, photocopying, emailing clients, ordering stationery and answering telephones.[1]
- A more skilled executive assistant (Grade / Band 4 to 6) may be required to type at high speeds using technical or foreign languages, organize diaries, itineraries and meetings and carry out administrative duties which may include accountancy. A secretary / executive assistant may also control access to a manager, thus becoming an influential and trusted aide. Executive assistants are available for contact during off hours by new electronic communication methods for consultations. Specialized secretaries at higher level also include Medical and Legal Secretaries/Personal Assistants.
- The largest difference between a generalized secretary and skilled executive assistants is that the executive assistant is required to be able to interact extensively with the general public, vendors, customers, and any other person or group that the executive is responsible to interact with. As the level that the executive interacts with increases so does the level of skill required in the executive assistant that works with the executive. Those executive assistants that work with corporate officers must be capable of emulating the style, corporate philosophy, and corporate persona of the executive for which they work. In the modern workplace the advancement of the executive assistants is codependent on the success of the executive and the ability of both to make the job performance of the team seamless whereas the job place evaluation is reflective of each other's performance executive secretary for now.
Training
by country[edit]
Belgium[edit]
In Belgium, a Bachelor's degree in Office Management is ideal for the position. University courses economics, modern languages, and office administration offer great preparation for the position.[citation needed]
United
States[edit]
In the United States, a variety of skills and adaptability to new situations is necessary. As such, a four-year degree is often preferred and a two-year degree is usually a requirement.[citation needed]
Executive
assistant[edit]
Civilian[edit]
The work of an executive assistant differs slightly from that of an administrative assistant. Executive assistants work for a company officer (at both private and public institutions), and possess the authority to make crucial decisions affecting the direction of such organizations, and is therefore a resource in decision-making and policy setting. The executive assistant performs the usual roles of managing correspondence, preparing research, and communication while also acting as the "gatekeeper," understanding in varying degree the requirements of the executive, and with an ability through this understanding to decide which scheduled events or meetings are most appropriate for allocation of the executive's time.
An executive assistant may from time to time act as proxy for the executives, representing him/her/them in meetings or communications.
An executive assistant differs from an administrative assistant in that they are expected to possess a higher degree of business acumen, be able to manage projects, as well as have the ability to influence others on behalf of the executive.
Military[edit]
In the U.S. Department of Defense, the title of Military Assistant (MA) or Executive Assistant (EA) is typically utilized by Army, Air Force, and Marine Corps colonels and Navy and Coast Guard captains who are in direct support of a general officer or flag officer, or a civilian defense official typically at the level of a Deputy Assistant Secretary of Defense (DASD) or higher. Like their civilian counterpart, these senior officers also possess the authority to make crucial decisions affecting the direction of such organizations, and are also a resource in decision-making, policy setting, and oversight of the military and civilian staff supporting the general officer, flag officer or civilian official. EAs are often interchangeable with other senior military officers of equivalent rank holding the title of chief of staff in other service or joint commands, but should not be confused with the 4-star officers holding the title of Chief of Staff of the Army or Chief of Staff of the Air Force.[2]
